Posters give you the opportunity to display innovative research and technology and interact face-to-face with conference delegates. You are also strongly encouraged to prepare an on-demand recorded presentation to share your work with all delegates. These will be posted in the appropriate online Knowledge Space through June 30 (see On-Demand Narrated Presentation Guidelines below). Taking this extra step allows all delegates to ask you questions using Messaging and means you are ready if invited to participate in Posters on the Podium.

Maximum size of your poster is 45 inches (1.1 meters) tall and 90 inches (2.2 meters) wide. Designs using text and easily interpreted, eye-catching graphics readable from 6 feet (1.8 meters) garner most attention. Focus on one or two themes and keep the design simple to emphasize your main findings. There’s no need to include a lot of background information.

Poster content must be closely related to your published abstract with all claims and conclusions supported by data or references. Do not include wildly speculative or unsubstantiated comments.

Example Physical Poster

We will provide supplies to mount your posters on a board. A skirted, 15-inch (0.4 meter)-wide table beneath your poster will allow distribution of copies of your poster and other literature. It also facilitates demonstrations of small handheld devices or use of a laptop, but is unsuitable for anything heavier than 10 lbs. Posters do not have access to electricity.

Please be present at your poster to answer questions for at least an hour each time the dedicated Poster and Exhibition is scheduled. If you do not intend to stay the whole time, it is helpful to display a sign showing when you will be present. Messaging will also be available via the Conference website to encourage discussion with delegates.

If you need to ship your poster rather than hand-carry, see Shipping Instructions below.

• Set-up is encouraged on Sunday, May 5, between 3:00 PM to 7:00 PM. Please register at the Registration Desk in the lower level of the conference hotel and immediately proceed to the Tucson Ballroom. Our staff will direct you to your table location. Do not set up in a different location. Late arrivals may set up on Monday, May 6, from 7:30 to 9:00 AM.
• To protect your property, hotel security will not allow access to the Poster and Exhibition area from Sunday at 7:00 PM until Monday at 7:30 AM. We recommend that you take small, high-value items such as laptops and prototype devices with you when you are not at your poster or when leaving the space for the evening.
• A Poster and Exhibition Floor Plan will be provided to all registrants.
• Posters must be removed at 7:00 PM on Tuesday, May 7.

Disclaimer

The meeting organizers and the JW Marriott Starr Pass expressly disclaim responsibility for loss or damage to any items you bring into the Poster and Exhibition space.

Please ensure anyone shipping packages to the JW Marriott Starr Pass on your behalf receives a copy of these instructions. JW Marriott Starr Pass uses PostNet, located in the onsite business center, to coordinate Shipping and Receiving.

PostNet Shipping & Receiving Contact: Magda Good (magda.good@postnet.com) / 520-791-6140
Shipping and Receiving hours are 8:00 am–5:00 pm Monday through Friday.

SHIPPING SCHEDULE

Shipments should be timed to arrive between Monday, April 29, and Friday, May 3, 2024. Packages arriving outside these dates may be subject to additional PostNet storage fees as shown at the end of this document.

HANDLING FEES

Handling and storage fees will be levied and collected by PostNet for incoming and outgoing packages. If you are staying at the JW Marriott Starr Pass, charges will be added to your room. If not, PostNet will request payment by credit card according to the PostNet fee schedule.

LABELING YOUR SHIPMENT

Please attach a Main Shipping Label and Auxiliary Shipping Label to each box clearly showing the following information:

IMPORTANT INFORMATION

RDD 2024 does not accept responsibility for items delayed, lost, or damaged in transit to or from the JW Marriott Starr Pass.

• Shipments will be brought to your exhibit table, poster location, or workshop room.
• All international shipments are subject to customs inspection. Please ensure sufficient time for customs clearance and include “Items for trade demonstration and re-export” on the Auxiliary Shipping Label and documentation.
• Transport and custom charges are the responsibility of the sender. Neither RDD nor the JW Marriott Starr Pass will pay transport or customs fees. Please ensure all transport and customs fees are prepaid.
• Package fragile equipment carefully. Dangerous or suspicious looking materials should not be shipped to RDD 2024.
• Oversize packages must be coordinated with PostNet in advance of delivery: Oversize packages (including pallets) are those that exceed any one or more of the following parameters: Height of 84” or taller, wider than 66”, greater than 300 pounds, requiring forklift, and others as determined by PostNet.

OUTGOING SHIPMENTS

• You are responsible for organizing the packing and outgoing shipment of your materials (pack a roll of tape).
• PostNet will collect prepaid/prelabelled outgoing packages from your exhibit table, poster, or workshop room; you will not need to schedule pick-up. FedEx, USPS, UPS and DHL (International only) provide daily weekday service to the area.
• PostNet can arrange outgoing shipments for major carriers. Please take packages to the PostNet office (they will not be picked up from your exhibit table without a prepaid label). If you do not have an account number, you will need to make payment by credit card.