Our goal is to create a sustained, intensive networking opportunity for large and small companies in a comfortable, intimate environment. To that end, the following rules are strictly enforced:

• All display material must fit on top of the tables provided. Booths may not be used. Floor- and wall-mounted displays or racks are not permitted. Neither are lighted displays.
• Monitors with a diagonal measurement up to 32 inches are acceptable. Contact info@rddonline.com for rental details from the AV partner.
• Do not place anything taller than 24 inches high or heavier than 40 lb. on your table.
• Only one company is permitted to exhibit at each table.
• Exhibit sponsors receive one complimentary registration; additional company representatives must register and pay the registration fee. Higher level sponsors receive additional complimentary registrations. Contact info@rddonline.com for details.

Table Location and Size

Exhibitors select their preferred table location within their chosen Knowledge Space in the following priority order: Conference Supporter, Workshop Presenter, then Exhibitor. Within the constraints of the available exhibit space, we locate posters from an organization in the same Knowledge Space close to their exhibit table.

• Tables are 72 inches x 24 inches with a 30 inch drop to the floor.
• Your table is intended to allow distribution of brochures, business cards and other literature. It also facilitates demonstrations of handheld devices and can hold a laptop computer. We encourage you to display your company name and/or logo on a freestanding tabletop sign no taller than 24 inches or use a table skirt with your company logo on the front.

Electricity

A 120V electrical outlet is available at your table. Exhibitors from outside the United States are responsible for bringing appropriate electrical adaptors.

Set-Up and Take Down

• Set-up is encouraged on Sunday, May 5, between 3:00 PM–7:00 PM. Please register at the Registration Desk on the lower level of the conference hotel then immediately proceed to the Tucson Ballroom. Our staff will direct you to your table location. Do not set up in a different location. Late arrivals may set up on Monday, May 6, from 7:30 to 9:00 AM.
• To protect your property, hotel security will not allow access to the Poster and Exhibition area from Sunday at 7:00 PM until Monday at 7:30 AM. We recommend that you take small, high-value items such as laptops and prototype devices with you when you are not at your table or when leaving the space for the evening.
• A Poster and Exhibition Floor Plan will be provided to you and all delegates so they can easily find your table.
• Exhibit tables must be removed at 7:00 PM on Tuesday, May 7. Information will be provided regarding outgoing shipping of materials.

Disclaimer

The meeting organizers and the JW Marriott Starr Pass expressly disclaim responsibility for loss or damage to any items you bring into the Poster and Exhibition space.

Please ensure anyone shipping packages to the JW Marriott Starr Pass on your behalf receives a copy of these instructions. JW Marriott Starr Pass uses PostNet, located in the onsite business center, to coordinate Shipping and Receiving.

PostNet Shipping & Receiving Contact: Magda Good (magda.good@postnet.com) / 520-791-6140
Shipping and Receiving hours are 8:00 am–5:00 pm Monday through Friday.

SHIPPING SCHEDULE

Shipments should be timed to arrive between Monday, April 29, and Friday, May 3, 2024. Packages arriving outside these dates may be subject to additional PostNet storage fees as shown at the end of this document.

HANDLING FEES

Handling and storage fees will be levied and collected by PostNet for incoming and outgoing packages. If you are staying at the JW Marriott Starr Pass, charges will be added to your room. If not, PostNet will request payment by credit card according to the PostNet fee schedule.

LABELING YOUR SHIPMENT

Please attach a Main Shipping Label and Auxiliary Shipping Label to each box clearly showing the following information:

IMPORTANT INFORMATION

RDD 2024 does not accept responsibility for items delayed, lost, or damaged in transit to or from the JW Marriott Starr Pass.

• Shipments will be brought to your exhibit table, poster location, or workshop room.
• All international shipments are subject to customs inspection. Please ensure sufficient time for customs clearance and include “Items for trade demonstration and re-export” on the Auxiliary Shipping Label and documentation.
• Transport and custom charges are the responsibility of the sender. Neither RDD nor the JW Marriott Starr Pass will pay transport or customs fees. Please ensure all transport and customs fees are prepaid.
• Package fragile equipment carefully. Dangerous or suspicious looking materials should not be shipped to RDD 2024.
• Oversize packages must be coordinated with PostNet in advance of delivery: Oversize packages (including pallets) are those that exceed any one or more of the following parameters: Height of 84” or taller, wider than 66”, greater than 300 pounds, requiring forklift, and others as determined by PostNet.

OUTGOING SHIPMENTS

• You are responsible for organizing the packing and outgoing shipment of your materials (pack a roll of tape).
• PostNet will collect prepaid/prelabelled outgoing packages from your exhibit table, poster, or workshop room; you will not need to schedule pick-up. FedEx, USPS, UPS and DHL (International only) provide daily weekday service to the area.
• PostNet can arrange outgoing shipments for major carriers. Please take packages to the PostNet office (they will not be picked up from your exhibit table without a prepaid label). If you do not have an account number, you will need to make payment by credit card.