The Exhibitor Fee is $5,000 and includes:

• Acknowledgement during the opening session, in downloaded articles and proceedings, and on the conference website. Logo links to company profile
• Complimentary registration for One Delegate
• Exhibit Table with electrical access. Exhibit Tables will be allocated based upon Sponsorship Level (Conference Supporter, Workshop Presenter, Exhibitor)
• Company Profile which includes logo, company description, contact details, up to 6 assets promoting products and services, links to presentations at RDD Asia 2024 and articles published at previous RDD conferences. During the conference period, company profiles will also include key contacts, messaging and meeting scheduler (visible to registered delegates). Company profiles are posted from time of commitment through December 31, 2024
• 25% discount on advertisement in electronic proceedings
• Access to delegate list (October 2024)
• Inclusion in pre-conference email highlighting RDD Asia 2024 exhibitors

Our goal is to create a sustained, intensive networking opportunity for large and small companies in a comfortable environment. The following rules are strictly enforced:

• All display material must be on top of the tables we provide. Booths may not be used. Floor- and wall-mounted displays or racks are not permitted. Neither are lighted displays.
• Monitors with a diagonal measurment up to 32 inches are acceptable. Contact info@rddonline.com for rental details from the conference hotel's AV partner.
• Do not place anything taller than 24 inches or heavier than 40 lbs on your table.
• Only one company is permitted to exhibit at each table.
• Exhibit sponsors receive one complimentary registration; additional cpmany representatives must register and pay the registration fee. Higher level sponsors receive additional copmlimentary registrations. Contact info@rddonline.com for details. 

Table Location and Size

Exhibitors select their preferred table location based upon sponsorship level: Conference Supporter, Workshop Presenter, then Exhibitor. Within the constraints of the available exhibit space, we locate posters from an organization close to their exhibit table.

• All tables are approximately 78 inches long x 18 inches wide with a 30 inch drop to the floor. Tables have a white cover.
• Your table is intended to allow distribution of brochures, business cards and other literature. It also facilitates demonstrations of handheld devices and can hold a laptop computer. We encourage you to display your company name and/or logo on a freestanding sign no taller than 24 inches or using a printed tablecloth.
• Electrical Outlets: Standard Indian electric outlets (230 Volts, 50 Hz) will be provided to all tables. Visitors from outside India are responsible for bringing appropriate electrical adaptors.

Set Up and Take Down

• Set-up is encouraged on Tuesday, November 19, between 5:00–7:30 PM. You may wish to register at the same time. Our staff will direct you to your table location. Do not set up in a different location. Late arrivals may set-up on Wednesday, November 20 from 7:30–9:00 AM.
• To protect your property, hotel security will not allow access to the Poster and Exhibition area from Tuesday at 7:00 PM until Wednesday at 7:30 AM. We recommend that you take small, high value items such as laptops and prototype devices with you when you are not at your table or when leaving the space for the evening.
• A Poster and Exhibition Floor Plan will be provided to all delegates so they can easily find your table.
• Exhibits should be removed on Thursday, November 21, at 5:00 PM.
• The meeting organizers and the Grand Hyatt Kochi Bolgatty expressly disclaim responsibility for loss or damage to any items that you bring into the Poster and Exhibition area.

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