Technology Exhibition FAQs

Q: Are exhibitors passes available?

A: No, RDD meetings do not offer reduced rate Exhibitor Passes. Exhibitors must pay the same registration fee as other meeting participants.

Q: How much does it cost to participate in the Technology Exhibtion?

A: Exhibit tables are free at RDD meetings in the United States. If you want access to electrical power at your table the cost imposed by the hotel is $150 which must be paid before we confirm your reservation and list your participation on the RDD website.  Click here to request an exhibit table. You must register at least one person to attend the meeting before your table is reserved. Please contact Richard Dalby at (410) 706 3245 or email rdalby@rx.umaryland.edu if you have any questions.

Q: Can I exhibit using a Sales Booth

A: No. We do not permit booths, folding displays or literature pick-up displays standing on the floor. All display material must fit on the tables we provide and be less than 24 inches (60cm tall) tall. Except for table cloths containing a company name or logo, displays must not overhang the tables in any way. Please ensure third-parties making displays for you are aware of these restrictions.

RDD takes an unusual stance on limiting exhibit space compared to most trade shows. This is an effort to keep RDD less formal, interactive, promote networking and keep the focus on substance rather than promotional activities. It means that we can run RDD in smaller, pleasant venues rather than in large convention centers and allows even small companies to participate.

Q: Are lighted displays OK?

A: No. You must not illuminate signs or equipment. However, flat screen TV and computer displays with a total height of less than 24 inches (60 cm) are acceptable. Please ensure third-parties making displays for you are aware of this restriction.

Q: Can I use a table top display board?

A: You are welcome to display a sign or poster on the table so long as it is less than 24 inches (60cm) tall. In fact, we encourage you to bring a table-mounted sign showing your company name or logo. You will be asked to remove signs or displays more than 24 inches (60cm) tall. To maximize table-top space available to you, you may want to bring a table cloth or skirt showing your company name and logo.

Q: Can I display equipment on my table?

A: You are welcome to show equipment if it weighs less than 20 kg and does not generate sufficient noise to distract or annoy neighboring exhibitors. We can sometimes accommodate slightly oversize equipment. Please contact Richard Dalby at (410) 706 3245 or email rdalby@rx.umaryland.edu for more details.

Q: Can my company's poster be located close to our Exhibit Table?

A: Not usually. Posters and display tables are arranged approximately alphabetically in blocks designed to make maximum use of the available space, and to ensure posters and exhibit tables are easy for attendees to locate.

Q: How are exhibit tables arranged, and how will I find mine?

A: Exhibit tables are arranged alphabetically by the company. Our staff will show you to your location when you register.

Q: Is it possible to change the location of our table?

A: In general, no. We use an alphabetical arrangement of companies so that RDD participants can quickly find your organization. However, when this arrangement places competitors directly adjacent to one another, we may adjust the order slightly to provide for more comfortable spacing.

Q: Our company has reserved an exhibit table at RDD, but we'd like to have a poster. Can we arrange this?

A: In order to display a poster you must submit a poster abstract that is accepted by our peer review team. The abstract submission deadline is January 8, 2010.